Top 8 Best Printers for Teachers in 2023 – Reviews and Comparison

A great printer is one of the most important tools for every teacher. Printing coursework, last-minute papers, and professional documents are all just some of the purposes for having one. Within such a busy, fast-paced school environment, having a printer with fast prints-per-minute and added features such as scanning, copying, and faxing is essential.

As an educator, you’re not only dealing with students but communicating with other teacher colleagues is also part of the job – this means you’re virtually using a printer for double the number of people than someone in a regular office space.

With such a wide range to choose from, it can be difficult to decide what would suit your needs as a teacher. All school grade levels have different coursework.

Younger students will probably need vibrantly coloured pictures or outlines, while high school or university students usually need hundreds of black and white pages printed frequently.

Smaller features should also be a priority, such as two-sided capabilities to save paper, high-yield cartridges for fewer ink changes, versatile paper size options, and even a touchscreen for easier menu control. Also, considering our rapidly growing digital age, many classrooms are now utilizing popular cloud applications to obtain and share work, so it’s important to choose a printer that can keep up with changing requirements.

Our thorough guide of the best printers for teachers will assist you in finding the ideal one to suit your job, no matter what your classroom demands.

1. Brother Compact Monochrome Laser Printer

Save money on paper and ink with the Brother Genuine ink and toner compatibility, where you can print twice as many papers than regular inks and toners. You can have rich laser quality on a budget with this Brother Compact Monochrome Laser Printer.

Features

• Wireless printing
• Compact size
• 32 ppm
• 250 sheet tray
• Versatile paper options
• Automatic duplex printing

Review

This is a great choice for classrooms needing frequent prints with a high volume of papers due to the monthly print volume of up to 2000 pages. To accommodate for digitally focused schools, the wireless abilities allow faster prints when compared to locally connected printing.

WiFi Direct is an increasingly popular method that is used among teachers, however, if you happen to prefer traditional printing from a computer, there is a USB port for easy connection. Paired with the rapid speeds of 32 ppm, it reduces any time wasted so you can quickly be back in class. You can even produce documents or images right from your own mobile device for ultimate convenience.

Classwork often involves different activities to make learning interesting and fun, and the ability to print different sized papers certainly makes it easier – you can produce small letters, envelopes, and legal documents.

Monochrome outputs mean the printing process is simplified and less ink is needed as you don’t need to purchase colour cartridges – it’s simple, classic printing at its best. It’s also an advantage for producing large quantities of exam or test papers, as they are generally always black and white.

Automatic two-sided printing also assists with generating test papers. It makes the operation incredibly easy, as you don’t have to manually flip over thousands of sheets.

2. Canon Office and Business MX922 All-in-One Printer

A stunning, structural design is just one of the features that make this a wonderful choice for any teacher’s office or classroom. It’s an all-purpose printer that lets you scan, copy, and fax, and also produce impactful, high-quality photos to make memories with your students.

Features

• Wireless technology
• Automatic two-sided printing
• 35 sheet automatic feeder
• Disc tray
• Full HD Movie Print
• Expandable output tray

Review

For teachers who are looking for versatility, the Canon Office and Business MX922 All-in-One Printer offers plenty of features for a demanding class. It can print gorgeous 4” x 6” photos in just 21 seconds, and it produces black and white prints at 15 ipm and colour at 10 ipm.

It’s compatible with individual or combination inks, making it easy to find and replace the tanks in a rapidly-paced environment.

One of the most unique features is the integrated disc tray to print custom DVDs, CDs, and Blu ray. Although these forms of media are not as popular in modern everyday life, they are very frequently used by many teachers.

You can personally design and print your own discs, which is handy for making interesting activities for students – giving fun homework assignments is another great use of this element. The Full HD Movie Print is perfect for media classes. It allows you to take any HD scene recorded on a compatible PowerShot, EOS, or VIXIA camera, and print it as a high-quality photo.

A scan resolution of up to 2400 x 4800 dpi ensures your duplicated documents remain at the same quality as the originals. For different kinds of papers, the output tray has an expandable solution, so you can offer variously sized papers to your students.

3. Brother Monochrome Laser All-in-One Printer

An excellent printer for libraries, the Brother Monochrome Laser All-in-One Printer makes 32 ppm, so you and your students can produce large-sized documents, assignments, exam sheets, and so on. It’s reliable for active classrooms where printing is in high demand.

Features

• 50 paper automatic feeder
• Wireless and Ethernet connectivity
• Compact design
• Automatic duplex prints
• Toner save mode
• High yield cartridge compliance

Review

With a compact size, it’s easily portable from room to room. This printer will suit every on-the-go teacher thanks to its multiple connectivity possibilities.

Using its strong wireless capabilities, you can connect from any electronic device and print using various applications such as AirPrint, Google Cloud Print 2.0, Brother iPrint&Scan, and more. For regular printing, connection through Ethernet or the USB interface is available, so students can also plug their laptops in and print with ease.

Flexible paper handling gives you the opportunity to print on envelopes and letter-sized papers to send messages to parents in a professional manner. Laser excellence enhances your content, so everything is clear to read and comprehend – faded ink or blurry images will never be a problem.

The 250-sheet tray allows a high capacity of papers to be printed with less changes. This is a significant benefit for teachers, as fewer changes mean more time can be spent in the classroom to teach.

For ultimate productivity, you can scan, copy, and fax multiple pages, and produce twice as many documents if you use high-yield ink tanks. The automatic two-sided potential is another paper-saver, which is often desired in schools where eco-friendliness is of high importance.

4. HP LaserJet Pro M15w Wireless Printer

Having to constantly leave the classroom to print in the office can become exhausting, and it leads to less time spent with your pupils. With the incredibly compact size of the HP LaserJet Pro M15w Wireless Printer, you can easily carry it around the school, and print efficiently in front of all your students.

Features

• 6.3” height, 13.6” wide, 7.5” depth
• Wireless networking
• Compatible with HP Smart App
• Power cord and USB cable included
• Monochrome printing
• Intuitive control panel

Review

Take photos of documents from a mobile or tablet and print immediately – no need to convert the images or wait for laptop connection. To aid with this process, you can connect your mobile and the printer using the HP Smart App and control what happens to your work. This is especially beneficial for students who use tablets for their studies, as they can download the app and personalize their work.

The 150-sheet input tray and 100-sheet output bin provide fewer paper changes, and to continue saving time, it prints 19 ppm. For busy schedules among teachers, this is a welcome feature.

With thousands of students and large buildings, schools often use high amounts of electricity. The HP Auto-On/Auto-Off Technology within this printer helps save energy, especially if it is not often switched off at the end of the day.

Original HP toner cartridge is preinstalled so you can start using it straight out of the box. The control panel is a user-friendly LED display with simplified buttons. Everything is further streamlined with the extras that are included in the packaging, such as a start-up guide and poster, support information, and a warranty guide.

As the world’s smallest laser printer in its grade, you’re getting professional, rich outcomes at an affordable price.

5. Canon PIXMA TS5020 Wireless Colour Printer

A nice addition to an art or media lesson, the Canon PIXMA TS5020 Wireless Colour Printer gives spectacular photo prints to inspire all your students. With such a simple design and large interface, printing, copying, and scanning is easier than ever.

Features

• 5 individual ink system
• Multifunctional
• 3” LCD screen
• Automatic on/off power
• 4” x 6” Photo Paper included
• Easy-PhotoPrint +8 app compatible

Review

Wireless connectivity can be used to print from all your devices, so you don’t need an exterior computer. You can use AirPrint and Google Cloud Print for fast print times, and there is even a USB port and SD card slot to produce your documents straight from your digital files.

With the 3” display, choosing whether you want to print, copy, or scan is clear and concise – you won’t spend precious minutes fussing with confusing buttons or pressing the wrong one.

If you often print stacks of papers at a time, the friendly document removal reminder is handy for letting you know if you’ve forgotten some sheets – this is helpful for when you are extra busy and everything can get overwhelming.

The rear tray fits up to 100 pieces of paper and is well designed for effortlessly reloading normal or special photo paper. The structure is incredibly compact, which is great for teachers who are on-the-go and need things printed quickly and efficiently in every classroom.

For increased productivity, a set-up CD can guide you through the installation process, although it is fast and simple.

For such a compact size, this printer has an impressive quality output. For particular subjects that rely on high-quality colour photos or documents, this is a major plus. Using the Easy-PhotoPrint +8 application, everyone can add fun filters and text to their photos, which can be a great project for class.

6. EPSON WF-7710 Wireless Wide-Format Colour Inkjet Printer

Copy, scan, fax, and most importantly, print all your work in high colour quality with the Workforce WF-7710 Wireless Wide-Format Colour Inkjet Printer. It uses up to 80% less power than other inkjet colour printers, so you can remain environmentally conscious within your workplace.

Features

• 13” x 19” prints
• 11” x 17” scanning
• Wireless networking
• 35-page automatic document feeder
• 4.3” colour touchscreen
• Automatic duplex

Review

This multifunction high-performance printer will enhance any classroom. Unlike some regular printers, this EPSON printer does not limit you to one size of paper for printing or scanning.

The 250-capacity paper tray saves you time through fewer top-ups, and for large amounts of documents, the automatic feeder lets you sit back and relax while it routinely scans up to 35 pages at a time. Enjoy the high speed of 18 ppm and save time for spending it back in the classroom.

Impactful borderless photos can be produced, and through using your phone or other devices, you can print your personal pictures right from your digital albums. Simply use WiFi Direct or NFC technology for seamless wireless printing. Ethernet connectivity is also an option, which is great for libraries or offices within schools.

Utilize the rear tray for speciality glossy photo paper to create professional images.

In the box, you receive Geniune EPSON ink tanks for immediate printing, a power cord, and a CD to lead you through the installation process. The dimensions are 13.4” height, 19.1” depth, and 22.3” width. While it’s not the smallest on the market, it’s certainly compact for being an all-in-one printer.

7. HP OfficeJet 4650 All-in-One Wireless Printer

With dual-band WiFi and Bluetooth Smart connectivity, the HP OfficeJet 4650 All-in-One Wireless Printer can certainly keep up with the high demand and busy pace of every teacher’s workday.

Features

• 2.2” touchscreen display
• Print, copy, scan, and fax
• Automatic two-sided prints
• 7” height, 17.53” width, 14.53” depth
• 2 HP ink cartridges included
• HP ePrint app compatible

Review

Print in colour and black and white in a fast and efficient manner. Thanks to the included HP ink cartridges in black and tri-colour, you can begin printing straight away – no lengthy set-up times.

It’s also eligible for HP Instant Ink, which can cut down your paper use of up to 50% due to its high yield. A set-up flyer guide and a software CD are also there to help for any troubles during installation.

It is rare to find an all-purpose printer in such a portable size, and this one is perfect for small classrooms or offices. You can scan directly to email and choose other printing options easily through the user-friendly touchscreen, plus wireless printing is an advantage as you don’t have to locally connect and wait for everything to load.

Use the HP ePrint app to print from your phone or tablet, and you can also customize everything for projects or assignments. The app simultaneously allows you to manage all your tasks, and it lets you know your ink levels so you can change them before they run-out – this avoids unfinished prints which can be a major hassle for a large volume of documents.

For vibrant photos, you can create borderless outcomes from 4” x 6” to 5” x 7” in size.

8. HP Envy 4520 Wireless All-in-One Photo Printer

Slightly more compact than the previously mentioned HP OfficeJet, this HP Envy 4520 Wireless All-in-One Photo Printer is sleek in design and fast in execution for printing, copying, and scanning documents and images.

Features

• 5.04” height, 17.52” width, 14.45” depth
• 2.2” touchscreen
• Wireless printing
• Automatic duplex prints
• HP Instant Ink compatible
• Flexible paper options

Review

Using the HP ePrint app, you and your students can print from iPhones or iPads using AirPrint, or even without a network connection using WiFi Direct.

For low-cost printing, utilize the two-sided feature for exams or test papers, and compatibility with HP Instant Ink means high-yield prints for more time and money saved. Ink cartridges are a hot commodity in schools, so having the option to use efficient ink is a big advantage.

Scan directly to the email to communicate easily and swiftly with your students and fellow teachers. The integrated quiet mode is ideal for usage in classrooms, as it allows everyone to work in peace without the loud sounds of a working machine.

For media classes, borderless photo printing allows pupils to produce high-quality versions of their work.

The 2.2” touchscreen interface is much easier to use than traditional button displays, as the options are clear and precise for you to choose from. You can generate different sheet sizes, such as legal papers, printed address information on envelopes, and small letter papers. This gives versatility to your coursework, as you can provide students with documents that are not limited to traditional A4 size.

Conclusion

Modern classrooms and teachers are reliant on a fast, efficient, and reliable printer to produce coursework. Our list has narrowed down the best ones based on their features, performance, and output quality, so you can decide which one would complement your school’s needs.